TERMS AND CONDITIONS OF B2B COOPERATION
with architects, contractors and institutional investors
§ 1. GENERAL PROVISIONS
1. The Organiser of the programme of cooperation with architects, contractors and institutional investors (hereinafter referred to as the "Programme") is Profile VOX Sp. z o.o. sp. k. with its registered office in Czerwonak (62-004), ul. Gdyńska 143, entered into the Register of Entrepreneurs kept by the District Court Poznań - Nowe Miasto and Wilda in Poznań, 8th Commercial Division of the National Court Register under the number KRS: 0000210637, NIP: 7772776017, REGON: 634591881 (hereinafter referred to as the "Organiser").
2. The Participant in the Programme may be an architect, contractor or institutional investor who enters into cooperation with the Organiser in connection with the implementation of projects using the products from the Organiser's offer, who joins the Programme pursuant to section 3 below (hereinafter referred to as a "Business Partner").
3. A Business Partner may be a natural or legal person who cooperates with the Organiser as an architect, contractor or institutional investor and who:
a) has applied to the Organisers for participation in the Programme,
b) has accepted these Rules and Regulations,
c) has been accepted by the Organiser as a participant in the Programme.
4. Application for participation in the Programme can be made by e-mail to:vox.architects@vox.pl or via the website: https://profile.vox.pl/wsparcie-projektowe.
5. The applicant will receive a confirmation of acceptance or refusal of participation in the Programme by e-mail.
§ 2. TERMS OF THE PROGRAMME
1. As part of the Programme, the Organiser offers the Business Partner:
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- technical consulting
- 3D visualisations
- technical design
- analysis and material specification
- quantity calculation
- preliminary financial calculation
- free access to design files
2. The detailed scope of the offer within the scope of the Programme and the deadlines will be each time determined individually between the Organiser and the Business Partner, depending on the Business Partner's needs and the Organiser's capabilities.
3. In order to implement the Programme, it may be necessary to:
a) to contact the Business Partner by email,
b) telephone contact with the Business Partner,
c) gain access to some or all of the Business Partner's project documentation,
d) make a site visit to the Business Partner's project site,
e) make a photographic documentation of the Business Partner's project site. 4.
4. The Business Partner undertakes to cooperate with the Organiser to the extent necessary for the proper implementation of the Programme, including providing access to the documentation, enabling the site visit and taking photographs of the location of the Business Partner's project.
§ 3. INFORMATION ON PERSONAL DATA PROCESSING
1. The Business Partner's personal data will be collected and processed solely for the purpose of implementing the Programme.
2. With the Business Partner's consent, personal data will also be processed for the purpose of conducting promotional and advertising campaigns, in compliance with the requirements of data security specified in the regulations on personal data protection and marketing activities.
3. The Administrator of the personal data is Profile VOX sp. z o.o. sp. k. with its registered office in Czerwonak (62-004), ul. Gdyńska 143.
4. The Administrator has appointed a Data Protection Officer, who can be contacted in all matters related to data protection by sending a message to iod@vox.pl or in writing to the postal address of the Administrator indicated in the point above.
5. Personal data will only be processed for:
- the implementation of the Programme, including contact on matters related to the implementation of the Programme,
- issuing accounting documents,
- investigation of possible claims,
- sending information about new products and promotional events of the Organiser to the indicated communication channel - only with the prior consent of the data subject.
6. Personal data will be stored for the period necessary for the implementation of the Programme and for the period required by law.
7. Personal data collected for the purposes of direct marketing and sending commercial information will be processed until the Business Partner withdraws consent to provide information via the chosen communication channel.
8. Business Partners' personal data may be disclosed to:
a) entities belonging to the VOX Capital Group,
b) to trusted subcontractors, in particular to entities providing and operating selected IT systems and solutions,
c) entities supporting the Organiser in the organisation of the Programme, including organising training trips,
d) entities providing accounting and tax services,
e) entities providing courier and postal services,
f) entities providing debt collection services and law firms.
9. The personal data processed by the Organiser may be transferred outside the European Economic Area (EEA) i.e. to India in support of the SAP system for enterprise resource planning - on the basis of standard data protection clauses adopted by the Commission in accordance with the screening procedure.
10. The Business Partner has the right to access the content of its data, rectify, erase, restrict processing, portability, withdraw consent, lodge an objection or lodge a complaint with the President of the Data Protection Authority.
11. The provision of personal data by the Business Partner is voluntary but necessary to participate in the Programme.
12. here is no automated decision-making, including profiling, in the processing of personal data.
§ 4. CONFIDENTIALITY
1. The sides undertake to keep confidential all confidential information obtained during the cooperation, in particular technical, technological, organisational and other information of economic value. The confidentiality obligation lasts until the information loses its confidentiality character, however, not less than 5 years from the end of the Business Partner's participation in the Program.
2. The Business Partner agrees that the Organiser may use the photographs of the implementation of the projects provided to the Organiser by the Business Partner for marketing purposes, subject to respect for copyright and personal data protection. Accordingly, in the event that the Business Partner provides the Organiser with photographs of the realisation of the projects, it is understood that the Business Partner grants the Organiser, in relation to the photographs provided, a non-exclusive licence, unlimited in time and territory, free of charge, to use the photographs in the following fields of exploitation:
a) In terms of recording and multiplying (copying) the photos - production and multiplication in whole or in part using a specific (each) technique and in any material, including printing, reprography, magnetic recording, digital technique and duplication in electronic form;
b) with regard to the circulation of the photographs - lending or leasing the original or copies of the photographs and granting an unlimited number of licences or sub-licences to any entity, on any terms;
c) with regard to the distribution of the photographs in a manner other than that specified in point b) above - public exhibition, as well as making the original or a copy of the photographs available to the public, on any terms, in such a way that anyone may access them in a place and at a time individually chosen by them;
d) dissemination on the Internet and on closed networks, transmission by means of image transmission.
3. If the photos were not taken by the Business Partner or if they record the image of things or places which the Business Partner does not own, the Business Partner is obliged to obtain an appropriate consent from an authorised person for the use of the photos by the Organiser before submitting them.
4. The Business Partner is obliged to allow the Organiser, on its own behalf, to take photographs of projects carried out with the Organiser's support. For this purpose, the Business Partner is obliged to ensure the consent of authorised entities to take the photos.
§ 5. FINAL PROVISIONS
- These Terms and Conditions are the only document stipulating the rules of participation in the Programme. Joining the aforementioned Programme is tantamount to accepting the terms of these Regulations.
- The Regulations are available for review in the Organiser's office and on the website profile.vox.pl.
- In matters not regulated by these Regulations, relevant provisions of the Civil Code shall apply.
- Any comments or observations concerning the Programme should be reported directly to the Organiser at the e-mail address: vox.architects@vox.pl.
- The Organiser allows for the possibility of making changes to the Rules. The amendments cannot violate the acquired rights of the Participants. Any changes to these Rules must be made in writing.